Reducing Cost  

through Continuous Improvement

Cost savings are an especially hot topic at the moment - and are always a critical part of technology management. One of our four strategic pillars is “Improving Financial Resilience”, which is focused on helping our clients realise cost savings across their technology environment.

In every organisation we work with, the pattern is consistent;

Unnecessary spend is easy to miss. There won’t be a sudden jump in cost that triggers you to look for an issue, there will be a gradual climb in opex cost as each new consumption item is added. The cost saving opportunity is hidden in controlling this climb - not just consistently adding new, but also removing everything unused, over-resourced, over-licensed, and/or outdated.

Cost savings are everywhere. Every client & every review finds opportunities to save. It is not normally one big item that fixes the hole in your budget, they are often many smaller initiatives that together achieve big savings.

It needs a targeted focus on saving cost. Teams are normally too busy to look for optimisations - if there isn’t a clear and measured strategic goal then you are missing the savings opportunities and paying too much.

By implementing a continuous process of identifying and delivering cost savings and measuring our results, we saved clients’ money through

  • Identifying duplicated fees that go unnoticed without a dedicated cost-saving focus.

  • Replacing paid tools, such as third-party antivirus and phishing solutions with equivalent Microsoft tools already included in your licenses.

  • Identifying and removing unused systems and tools that are no longer relevant due to changing business needs.

  • Renegotiating third-party contracts and eliminating excess charges

  • Reviewing and cleaning up licenses, like those still allocated to former employees.

  • Conducting targeted assessments across Microsoft 365 (M365) and cloud platforms such as Azure and AWS, including rightsizing your environment, optimising configuration, selecting the right tools, and retiring older systems.

Continuous improvement isn't just about cutting costs—it's about optimizing your technology environment to support your business goals. We're helping our clients not only save money but also enhance their overall operations and drive innovation. If you're looking to improve your business's technology landscape, contact us to help you identify opportunities and implement changes that will make a real difference to your bottom line.